Job Responsibilities

• Develop in-depth understanding of the UNCDF and UNDP rules and regulations
• Strictly follow the UNCDF’s Standard Operating Procedures (SOPs) and map project team finance business processes to the SOPs
• Ensure that all activities are undertaken in full compliance with UNCDF and UNDP rules, regulations and policies including but not limited to financial processes, financial records/reports and audit follow up; 
• Establish and manage smooth administrative process in official financial payments, official travel arrangements, good and service procurements including consultants’ contracts process, payments for consultants and vendors, official HR-related activities, office workspace and equipment, UNLP, working visa and stay permit;
• Support project team with timely procurement of services and goods including 1) contracting for International/National Consultants, 2) Internship, 3) institutional contract and 4) and other goods and services; 
• lead preparation and organize events, meetings, workshops, and conferences, including logistics management for the project team in Afghanistan and abroad. etc.;
• Performs a role of Originator (travel arranger) and Travel Processor (certifying officer) to facilitate official travel according to UNCDF Rules and Regulations;
• Present data and documents for  audit, and support implementation of audit recommendations.
• Maintain an up-to-date procurement and HR plans for IDE Afghanistan and coordinate with UNDP and UNCDF procurement and HR teams to ensure meeting quarterly and annual procurement and HR objectives;
• Leads maintenance of the inventory of programme/project assets/equipment and programme/project correspondence and files;
• Other relevant operational tasks as requested by IDE Afghanistan team.
• Plan, execute and manage all the finance related tasks in a timely manner with minimal guidance
• Prepare financial projections on a regular basis to track delivery and flag potential spending issues to the management
• Ensure project staff is properly charged to the projects and budget spending remains in-line with the project financial plan
• Ensure timely operational and financial closure of projects, while also ensuring all necessary documentation is complete and in order.
• Ensure timely creation of projects and awards in Quantum upon securing new funds, and coordinate with the Regional office to ensure accurate fund allocation.
• Check projects balance, cash availability and other financial details on a regular basis and initiate timely actions as necessary
• Run various financial reports in Quantum i.e. AAA, Project Transaction Report, Project Budget Balance Report and etc., to ensure proper financial planning
• Prepare analysis on fundraising requirements to sustain the CO structure.
• Prepare project budget, budget revisions, and budget submission for approval to Project Manager Digital Finance  and regional office.
• Prepare all types of vouchers; and execute timely payments.
• Maintain proper control over the supporting documents for payments and financial reports and store all the supporting documents for audit purposes; 
• Maintain the internal expenditures controls to ensure vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum.
• Follow up and timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, and unapproved vouchers. 
• Creation of requisitions/register of goods receipt in Quantum 
• Timely corrective actions on erroneous data in Quantum. Preparation of financial reports as required by the project management standards and project board
• Smooth development of projects’ workplan at all levels of activities in close collaboration with Project Manager Digital Finance, this includes daily operations, budget planning and management at country level
• Ensure timely implementation of workplans items by monitoring actual vs planned, project budget utilization, and project expenditures, to make necessary corrections or budget revisions. This includes regular use of Quantum for tasks such as expenditure monitoring and other essential functions.
• Ensure that any new contribution is promptly accounted for and accurately reflected in Quantum by creating the respective project and award.
• Track key project milestones for Afghanistan Digital Prosperity and ensure comprehensive financial and progress reports to donors and other stakeholders using raw data from the Quantum system.
• Provide management with regular updates on donor agreements, funds requests and prepare the needed documentation as requested
• Facilitate seamless collaboration and ensure effective communication among the UNCDF project team, IDE regional team, and headquarters.