2PiJobs.com

Category: Admin Secretarial & PA

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2Pi-Jobs is acting as an Employment Agency in relation to this vacancy.

Executive Support:
Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
Handle confidential and time-sensitive material appropriately.
Calendar and Travel Management:
Coordinate complex calendars, ensuring efficient scheduling across time zones.
Arrange and manage travel plans, accommodations, and itineraries for leadership team members.
Document Management:
Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
Maintain organized records, filing systems, and shared documents to ensure accessibility.
Meeting Coordination:
Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
Take minutes during meetings and follow up on action items as needed.
Office Operations Support:
Manage office supplies and liaise with vendors as required.
Support event planning and logistics for team functions, training sessions, and workshops.

Diploma or Bachelor’s degree in Business Administration or a related field is preferred.

5-6 years of experience in administrative roles, preferably within the pharmaceutical industry or related sectors.
Saudi National will be highly preferred owing to the Saudization policy.
Proven experience supporting multiple leadership members is highly preferred.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication skills in Arabic and English, both written and verbal.
Highly organized with the ability to manage multiple tasks and priorities.
Strong problem-solving skills and attention to detail.
Professional demeanour and ability to maintain confidentiality.

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Company Name: ManpowerGroup
Website: http://manpowergroup.com
ManpowerGroup was first established in Wisconsin in 1948 and has grown to become a world leader in the employment services industry; creating and delivering services that enable its clients to win in the changing world of work. Manpower has 4,500 offices worldwide in 80 countries and territories and put over a million people into work every day. We offer clients a range of services for the entire employment and business cycle including permanent, temporary and contract recruitment; employee assessment and selection; training; outplacement; outsourcing and consulting.