Job Responsibilities

• Review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
• Coordinate and manage with the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
• Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
• Manage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
• Supervise the validity of contracts for national and international affiliate workforce in and take appropriate measures in coordination with supervisors for renewal or termination as necessary.
• Provide administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks.
• Collaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization's values and commitments.
• Facilitate knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation.
• Maintain confidentiality and handle sensitive information with discretion.
• Brief National Staff on contractual terms, answer queries and provide clarification on contracts, leave entitlements, medical reimbursements etc.
• Stay abreast on policy changes and updates to current procedures.
• Arrange air travel reservations for FAO sponsored travel and support with PHP reservations for international and national personnel to facilitate their respective international travel.
• Regularly monitor compliance and support with local travel authorizations and process local travel expense claims in a timely manner.
• Maintain the internal telephone directory and maintain staff contact list.
• Arranging for UNIDs and FAO email accounts in par with the respective contracts in a timely manner.
• Update e-filing records.
• Maintain personnel files of affiliate workforce on SharePoint in the designated folders and formats.
• Assist in the performance evaluation process of national and international consultants, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR).
• Perform other tasks as required.