Job Responsibilities

• Prepare and maintain the project budget in collaboration with the project team and partners 
• Monitor and track project expenditures against the approved budget. 
• Provide forecast cash flow needs to Director DDR and manage project funds accordingly.
•  Advise the Director DDR in identifying and addressing any financial deficiency and issues, if any. 
• Produce a monthly summary report on the budget against the AWP for review by the Director DDR
•  Guide Implementing Partners in preparing budgets that are compliant with UNDP’s financial rules and regulations.
•  Ensure proper documentation and filing of Implementing Partner documents (forms, signed contracts, work plans, budgets, grants assessment reports, M&E frameworks, correspondences, etc.)
• Provide financial information on Implementing Partners for audit purposes. 
• Prepare accurate and timely financial reports based on compliance with donor requirements and UNDP organizational standards.
• Manage multiple donor fundings and provide continuous management and update of multiple donor funding expenditure and account balances. 
• Analyze financial data to identify trends, areas of improvement, and potential challenges.
•  Provide the project team with regular financial updates and insights to inform decision-making. 
• Perform regular monitoring of the project budget/delivery and review for correctness and alert Finance for any deficiency, wrong entry, insufficient funds, etc., before quarterly financial closures by UNDP HQ; 
• Regularly monitor and track disbursements/advances to Implementing Partner every month; 
• Review NEX advance requests/Direct Payment/Reimbursements sent from the RP for compliance with the standard template, accuracy of amounts/exchange rates, etc. in collaboration with the M&E Officer and the Project Manager and provide technical advice to the IP.
• Jointly with the PDRM Unit, undertake regular spot checks as per HACT guidelines to ensure that all expenditures/payments by Implementing Partners are adequately documented and adhere to established guidelines; 
• Generate Quarterly and Annual financial reports for the UNDP CO review and assist in their analysis; 
• In liaison with the Director DDR, UNDP Operations Managers, and PDRM Unit, assist in coordinating the provision of information and documents for the project’s audits/ verifications as and when appropriate; 
• Provide regular budget/resource/Delivery updates to the Unit when requested 
• Ensure adequate supporting documents for all payments as per the POPPs and maintain an organized, well-documented, and sequential filing system for finance records and documents. 
• Produce a monthly summary spreadsheet per Implementing Partner on the financial status of the project for review by the CO; 
• Ensure that LOA for Support to NEX is prepared/updated and sent to Min. of Finance and uploaded in the HACT share drive.
• Handle and follow-up procurement of services and goods in consultation with the project team, procurement and operations team, and the Director DDR. Critically follow up on the proper Transfer of Title, inventory, and Registration of Capital Assets procured for the IP using the UNDP’s POPPs guidelines. Ensure that the Implementing Partner adheres to the UNDP’s standards of procurement when Support to NEX is preferred. 
• Facilitate Travel inland and outside of Ethiopia for the DDR Team and partners as deemed necessary 
• Facilitate the logistics for workshops/meetings/Seminar etc. as and when required 
• Ensure Integrated Programme Implementation & Capacity Building: 
• Contributing to project work planning and reporting exercises, participating in the process to collect inputs from various teams (programme, operations, country offices) and consolidate them into a holistic plan;
•  Identifying synergies and collaborative areas of work between the programme and operations teams, to maximize the project’s overall impact by working together with the Director DDR; 
• Collects and provides necessary data, statistics, and information to support integrated work planning and reporting. 
•  Guide/share knowledge and information with Implementing Partners on acceptable accounting principles and procedures. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization 
• Support Monitoring & Evaluation and Audit functions in collaboration with the UNDP DDR Unit colleagues as required.