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Human Resources Assistant

Category: HR/Org. Development

Job Description

2Pi-Jobs is acting as an Employment Agency in relation to this vacancy.

Job Responsibilities

  • Full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies.
  • Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.
  • Provide support in organizing the Office Engagement Activities. 
  • Coordination between GSSC and hiring units/ members.
  • Review of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels. 
  • Creation/update of positions in Human Resource Services Portal, association of positions to chart fields (COAs), 
  • Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations through UNAll.
  • Collection of background information for submissions to the Compliance Review Panel/Board
  • Maintenance of the CO staffing table and proper filing system for HR records and documents.
  • Provide HR administrative support for the effective implementation of HR services to UNDP and Common Back Office (CBO). 
  • Being the IDAM focal point  and update COA, labor schedule based on requests of projects. 
  • Provide administrative support to retirees as applicable.
  • Provision of information for cost-recovery bills for HR services provided by UNDP to other Agencies.
  • Supporting proper induction for new staff, monitoring to ensure mandatory learning courses are timely completed by CO staff.
  • Provide support in organizing the trainings for the operations/projects staff. 
  • Participation in the development and implementation of the Business Operations Strategy and the annual work plan of the HR Working Group
  • Support to comprehensive and interim local salary survey, hardship and place-to-place and other HR surveys.

Other Educational Qualification

  • Secondary education is required.
  • A university degree Human Resource, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.

Skills

 
  • Min. years of relevant work experience Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant experience in Human Resources  and/or Administration, Business Management is required at the national or international level.  
  • Required skills Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems 
  • Desired skills in addition to the competencies covered in the Competencies section
  • Having strong experience in HR, especially in Recruitment.  
  • Experience working with international or development organisation is desirable. 
  • Having experience in maintaining organized filing systems. 
  • Experience in conducting HR Orientation for New hires. 
  • Having experience in supporting engagement activities. 
  • Proven oral and written skills, drafting and reporting skills 
  • Required Language(s) English and Vietnamese is required
  • Professional Certificates HR Certificate is an asset. 

Salary

  • Negotiable

Posted By


UNDP - United Nations Development Programme

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Job Summary

  • Salary: Negotiable
  • Job Type: Full Time
  • Job Location: Vietnam
  • Employment Type: Contractual
  • Experience: 5 to 6 Year (s)
  • Vacancy: Not Specific
  • Gender: Any
  • Published on:November 5, 2024
  • Application Deadline: January 5, 2025
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