Job Responsibilities

• Program management:
• In coordination with the Health Manager, formulate program goals, objectives and intervention strategies and participate in the budgeting process
• Ensure that all hospital activities are implemented as outlined in the project documents
• Review the program activities and priorities on a regular basis updating the Health Manager on gaps and/or provide recommendations on how to improve quality of services
• Participate in planning and implementing health assessments, surveys and campaigns
• Human Resource:
• Overall supervision of all nursing and administrative staff
• Routinely monitor staff performance according to their job description and provide written feedback in a timely manner
• Manage leave and R&R plans of nursing staff administrative staff working in the hospital to ensure adequate coverage of the hospital, including nights and weekends
• Compile and submit the call list to the Health Manager at the end of every month for the beginning of the next month
• Convene and attend monthly meetings with Health Manager, Hospital staff including the incentive staff (Refugees) to exchange information and problem solving.
• Handle disciplinary issues amongst supervisees as they arise with support of the Health Manager and field HR focal person
• Participate in the recruitment process of all nursing positions, including participating in the interview process
• Program activities:
• Ensure all hospital activities run smoothly and services are provided timely and efficiently
• Ensure quality of care is given to all patients accessing the hospital
• Ensure universal precautions and infection prevention guidelines are followed in service provision
• Organize and conduct regular in-service training and refresher courses for the nursing staff, both National and Incentive (Refugees) staff.
• Ensure all hospital departments have written Standard Operating Procedures that guide the day-to-day activities
• Ensure quality of care is maintained through sharing of updated guidelines and protocols in line with MOH, WHO, UNHCR guidelines
• Assist in ordering medical supplies on a trimester basis, in line with the projected consumption and available funding.
• Ensure all medical items for hospital used in the warehouse are released in a timely manner with proper documentation of the same
• Keep an inventory of all of the hospital assets and update this on a monthly basis. Share the same with the Health Manager and Supply Chain Manager monthly
• Attend and participate in weekly Continuous Medical Education (CME) sessions at the hospital
• Attend and co-chair the daily morning hospital handover meetings, together with the medical officer incharge
• Co-ordinate referrals of in-patients in a timely manner, through the referral officer and Health Manager
• Identify hospital facility and equipment inneed of repairs and submit to supply chain, with the assistance of the Health Manager
• Reporting and Coordination:
• Review, authorize and keep accurate records of all requisitions, duty rosters and applications for leave
• Ensure that all HIS statistical reports are accurate and submitted on a weekly basis
• Evaluation of services through monitoring morbidity and mortality rates through monthly statistical reports.
• Forward hospital daily categorized patients bed occupancy to the Health Manager
• Keep the Health Manager informed of major issues at the hospital without fail
• Maintain an updated record and submit regular inventory reports of hospital equipment and furniture.
• Others
• Carry out other relevant duties as may be required or assigned by your supervisor.
• Key Result Areas
• Overall supervision and coordination of nursing activities
• Ensuring quality of care is given to all patients accessing the hospital
• Ensuring proper coverage of all the departments through proper R n R/ leave management.