2PiJobs.com

Receptionist

Category: Secretary/Receptionist

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Job Description

2Pi-Jobs is acting as an Employment Agency in relation to this vacancy.
The Receptionist & Office Support Coordinator will be the first point of contact for visitors and callers, ensuring a professional and welcoming front-desk experience. In addition, this role will be responsible for overseeing the performance and scheduling of drivers and pantry staff to ensure smooth daily operations across the office.

Job Responsibilities

Front Office Management
Welcome, greet, and assist visitors, ensuring a professional and courteous environment.
Answer and direct incoming calls and emails promptly and professionally.
Manage reception area cleanliness, supplies, and appearance.
Handle incoming and outgoing mail, courier services, and deliveries.
Administrative Support
Support office management tasks such as booking meeting rooms, coordinating appointments, and assisting with events.
Maintain visitor logs, access cards, and office security protocols.
Assist in the procurement of office supplies and ensure stock levels are maintained.
Staff Supervision – Drivers & Pantry
Assign daily duties, schedules, and routes for drivers to ensure efficient transportation support.
Monitor driver compliance with safety, vehicle maintenance, and company policies.
Supervise pantry staff to ensure meeting rooms, kitchen, and refreshments are maintained to a high standard.
Conduct regular check-ins to ensure service quality and staff adherence to duties.
Handle leave requests, shift planning, and basic performance tracking for drivers and pantry personnel.
Other Responsibilities
Escalate maintenance or facilities issues to the relevant department.
Provide general administrative assistance to the COO
Maintain a professional company image at all times.

Other Educational Qualification

Diploma or Bachelor’s degree in Business Administration, Office Management, or related field (preferred).

Skills

Minimum 2–4 years’ experience in front desk, administration, or office support.
Previous experience supervising support staff (drivers, pantry, housekeeping) is an advantage.
Strong organizational, coordination, and multitasking skills.
Excellent communication and interpersonal skills.
Professional appearance, courteous manner, and a proactive approach.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Familiarity with office equipment (multi-line phones, printers, scanners).

Salary

Negotiable

Posted By

Confidential Company

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