Job Responsibilities

• Compliance with DRC Operations Handbook: Ensure all Supply Chain processes are aligned with DRC’s Operations Handbook
• Program Support: Provide effective and efficient logistical support to meet the operational needs of all programs.
• Stakeholder Engagement: Establish and maintain strong relationships with Suppliers, Government entities, Partner NGOs in relation to Supply Chain matters.
• Documentation and Filing: Maintain a proper and organized filing system for all Supply Chain documentation to ensure traceability and audit readiness.
• Undertake procurement of goods and services for North Area office, in adherence to DRC’s internal policies and donor guidelines.
• Coordinate at area level to ensure all Projects requirements for goods and services are updated in procurement plan.
• Run market assessments to ensure up to date information about local market (quantities, qualities and products) is available to support project planning and technical inputs into procurement plans
• Coordinate with suppliers to establish realistic delivery timelines and monitor actual deliveries to assess supplier performance.
• Track all procurement activities—from planning and requests to final receipt—including order requests, purchase orders, RFQs, RFPs, and ITBs. Maintain and regularly update procurement trackers and share them with relevant stakeholders.
• Responsible for bid and proposal evaluations, ensuring that evaluation reports, technical assessments, negotiation minutes, and final contracts are complete and justify selection decisions.
• Draft and amend contracts as needed to support procurement processes.
• Maintain a centralized database of all procurement activities for the Area Office and specific projects.
• Ensure procurement documentation is complete and compliant with DRC and donor policies, with both digital and physical files properly organized and accessible for audits.
•   Ensure all documentation required for onboarding new suppliers in DRC Dynamics is accurate, and coordinate with the SC Team Leader for finalization and Lexis Nexis screening.
• Notify non-selected suppliers of the outcome of their bids, maintaining transparency and fairness.
• Maintain and update all procurement data within DRC Dynamics, ensuring data integrity and compliance.
• Perform any other duties as assigned by the line manager in accordance with DRC needs.
• Maintain a regular and effective communication channel between the Area Office (AO) and Country Office (CO) Supply Chain teams to ensure timely, efficient, and coordinated support on all related supply chain matters.