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Senior Human Resources Associate

Category: HR/Org. Development

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Job Description

2Pi-Jobs is acting as an Employment Agency in relation to this vacancy.
Working under the overall supervision of the Resource Management Officer and under the direct supervision of the Human Resources Officer and in collaboration with relevant units at Headquarters and Administrative Centers the Senior Human Resources Associate will be responsible and accountable for managing the Human Resources Officer’s guidance the Human Resources functions in, Chad.

Job Responsibilities

Assist in coordinating and monitoring the Human Resources management functions in the mission in accordance with the organisation’s policies, procedures and practices.
Participate in evaluation of staffing needs in the office and coordinate recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.
Coordinate pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Medical Services on medical clearance, coordinate enrollment in insurance plans as appropriate, coordinate and deliver induction sessions, arrange for security briefings, etc.
Perform assigned role(s) in the organisational HR system; monitor consistency and accuracy of data; verify eligibility for allowances and other benefits; monitor and follow-up on contractual situation and entitlements, and coordinate prompt actions; generate, edit, review and ensure correctness of reports, contract extensions, personnel actions and other related documentation.
Monitor attendance and leave administration; generate, edit and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in the system.
Carry-out, coordinate and monitor a wide range of Human Resource actions including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases and coordinate with the Human Resources Officer, and in coordination with Regional Office (RO), and Human Resource Management (HRM) in Geneva as requested.
Prepare, coordinate and monitor all reports on personnel matters and submit timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
Monitor compliance with the performance evaluation process and follow-up with staff and supervisors as needed; facilitate compliance by providing technical guidance on the use of the system.
Plan and coordinate the organisation of Human Resource events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records. Participate in assessments of staff training and development needs.
Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analysing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices. Provides comments on interpretation
Provide information to managers and staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements; evaluate causes of problems or constraints and propose solutions; analyse and make recommendations for atypical or unprecedented situations involving interpretation or Human Resources policies. Identify, analyse and resolve diverse issues/problems as they arise and suggest appropriate actions.
Evaluate and recommend improvements to current Human Resources procedures; participate in discussions on new/revised procedures and practices and assess the impact of changes and make recommendations
Handle all enquiries on Human Resources matters; provide explanations to staff entitlements and Human Resources policies, rules and regulations.
Participate in inter-agency Human Resources related working groups as assigned.
Guide, coordinate and supervise the work of staff in the unit.
Perform such other relevant duties as may be assigned.

Other Educational Qualification

Bachelor’s degree in Human Resources, Business Administration, Business Management or related field with five years of relevant professional experience; or,
High School diploma with seven years of relevant experience.

Skills

Demonstrated experience in Human Resources Management for seven years.
Demonstrated experience managing human resource teams, and monitoring activities advantageous.
Demonstrated experience in payroll, recruitment performance management and grievance handling is highly advantageous.
Demonstrated ability to maintain confidentiality and work under pressure.
Demonstrated ability to work with ERP systems, preferable Oracle based.
Previous experience in the United Nations and International NGOs are highly advantageous. Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
Attention to detail, ability to organise paperwork in a methodical way;
Discreet, details and clients-oriented, patient and willingness to learn new things; and,
Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
TCommunication and Negotiation Skills.
Independent Worker.
Ability to work in a multi cultural multi ethnic diverse work environment.
Confidentiality.
Knowledge of Human Resources Management in the United Nations.
Knowledge of Labour Law and its interpretations.
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
IOM’s official languages are English, French, and Spanish.

Salary

Negotiable

Others

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators Level 2

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators Level 2, if with direct reports

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Posted By

IOM - International Organization for Migration

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