Job Responsibilities

• Financial Administration and Support
• Assist in the processing of financial transactions, ensuring accuracy, completeness, and compliance with financial regulations.
• Support the preparation of monthly financial reports, reconciliations, and expense tracking.
• Assist in monitoring budgets and expenditures, ensuring timely disbursement of funds.
• Maintain accurate financial records, including filing and archiving of supporting documents.
• Assist in the preparation of payroll documentation and staff payment processing.
• Procurement and Supply Chain Support
• Assist in procurement planning and vendor management, ensuring compliance with procurement procedures.
• Support the preparation and processing of purchase requisitions, requests for quotations (RFQs), bid evaluations, and purchase orders (POs).
• Maintain and update the procurement database, tracking deliveries and contract compliance.
• Ensure proper documentation and filing of procurement transactions for audit readiness.
• Assist in coordinating with suppliers and service providers to ensure timely delivery of goods and services.
• Compliance and Risk Management
• Assist in verifying financial and procurement documentation, ensuring adherence to donor requirements.
• Support internal audits and financial monitoring, ensuring internal controls are properly maintained.
• Ensure that all procurement and financial processes comply with IOM and donor regulations.
• Administrative and Logistics Support
• Provide general administrative support, including handling correspondence and maintaining financial records.
• Assist in organizing logistics for procurement-related meetings, evaluations, and contract negotiations.
• Support the coordination of travel and accommodation arrangements for staff and consultants.
• Other Duties
• Provide support in training staff on financial and procurement procedures.
• Undertake duty travel as required to support financial and procurement activities.
• Perform other related duties as assigned.