Job Responsibilities

• Preparation of the annual work plan for the supply team; assist in determining priorities/targets and performance measurements and monitoring work progress to ensure that results are achieved according to schedule and performance standards.
• Supervise and coach team members and ensure timely performance management of staff. In collaboration with the logistics team, ensure knowledge sharing and learning are prioritized to continuously build the capacity of individuals and the team.
• In consultation with the supervisor, ensure establishment and maintenance of operational capacity to handle FO supply chains, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities) and contracting of third-party services if applicable (e.g. warehousing, transport, distribution)
• Supply chain service delivery and emergency response
• In consultation with the supervisor, provide input to the Country Programme Action Planning and advice on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
• Maintain appropriate warehousing, inventory management and in-country transport in support of the country programme implementation. Keep stakeholders/partners informed on the progress. Implement appropriate vendor management practices e.g. supply performance reviews.
• Analyse supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, to drive improvements and ensure efficient and effective supply chains for children.
• Participate in the development of an emergency supply & and logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the FO is established in line with Core Commitments for Children in Humanitarian Action (CCC) and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the Field office).
• Establish a timetable for periodic, mid-year and end-year physical inventory of warehouse stock.
• Collaboration with the programme and implementing partners
• In collaboration with the supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for the implementation of supply components as well as monitoring and evaluation. Establish an accountability framework with programmes to deliver results for children.
• Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
• Participate in events/meetings that build partnerships and collaborative relations with the Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
• Ensure close coordination with programme sections for rapid movement and dispatch of supplies to beneficiaries by providing regular stock movement reports.
• Technical and advisory support to government/national systems
• Provide input to promoting supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
• Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with supervisor and programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
• Prepare relevant supply reports to facilitate advisory support to Governments/national systems in defining and determining supply solutions for children, such as the use of procurement services; supply financing solutions; local market development; and private sector engagement.
• Innovation, products and markets
• Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with the supervisor and Supply Division.
• Support initiatives to promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
• Further to analysis of supply spend and related procurement strategies, support initiatives to ensure local market development where relevant