Job Responsibilities

• Develop a database of important/strategic contacts, companies, and organizations key to all programming of UN Women
• Coordinate and organize events according to the workplan and calendar.
• Secure venues and suppliers to ensure success of meeting, events and activities.
• Documentation of all activities/event of UNW-PPO including highlights gathered during the event.
• Monitoring and inventory of knowledge product including promotional materials
• Draft marketing and communication materials to broaden UN Women Philippines engagement and visibility, for example quote cards, event poster, event backdrop, FB message etc.
• Maintaining a working knowledge of the complex needs of a wide variety of events.
• Work closely with UN Women Operations Associate for the administrative arrangements of activities, e.g. venue, meals, etc.; and in ensuring proper liquidation and submission of supporting documents for each activity
• Support in organizing activities, events, and meetings as well as communication works.
• Attending and participating in meetings and orchestration of activities until closing
• Supporting communications and visibility plan
• Status report on activity preparations of meeting, event and activities, including those under scope of works - Invites and documentation, pre and post event surveys, press release draft and distribution monitoring.
• Documentation and drafting of marketing and communication materials to broaden UN Women Philippines engagement and visibility, for example quote cards, event poster, event backdrop, FB message etc
• Collated reports and documentation on the outcome of all PPO activity/event/meeting.
• Collated database of contacts, reports, documentation (with photos) of all events and activities conducted.
• Filing system and online document depository
• Debriefing session with CPC and other suppliers/partners as needed.
• Other admin support needed for PPO