Job Responsibilities

• Support effective and efficient program management of regional activities, related to learning, research, communications, events management and MERLA.
• Support coordination and implementation of key activities / program components, with oversight from the relevant activity lead.
• Coordinate development of e-learning materials, working with a range of consultants and P4SP team members.
• Ensure key whole of program activity and program management tools and activity trackers are kept up-to-date and accurate, including tasking note and contract trackers.
• Provide secretariat support for meetings and events as required, including by assisting with the development of agendas, presentations, logistical arrangements, communications with participants (drafting emails, managing mailing lists, invites and RSVPS, circulating minutes and coordinating feedback as needed) and minute taking.
• Support drafting and finalisation of reports, plans, briefings, Terms of Reference and publications.
• Provide inputs into procurement of goods and services, working with the relevant Activity Lead and the Operations Team to ensure timely procurement.
• As required, assist the Senior Management Team to coordinate key whole of program activities, including Reflect and Refocus Workshops, internal learning events and planning activities.
• Undertake small-scale desk-based research as required.
• Support activity leads to ensure activity budgets are up-to-date, accurate and used to inform forecasts, planning and reporting.
• Support effective records keeping.
• Contribute to P4SP-wide planning and reporting activities.
• Participate in technical team meetings and discussions.
• Participate in in-country visits as appropriate.
• Undertake other activities/tasks as required.