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Senior Procurement Manager

Category: General Management/Admin

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Job Description

2Pi-Jobs is acting as an Employment Agency in relation to this vacancy.
The Senior Procurement Manager is responsible for leading the Feed the Future Ethiopia Transforming Agriculture procurement strategy and implementation to ensure cost-effective, timely, compliant, and ethical acquisition of goods and services. He/She will provide overall management of procurement and logistical needs including but not limited to the processes of procurement (local and international), transport of procured goods, vendor management, risk mitigation and compliance, and aligning sourcing strategies with organizational objectives. The Senior Procurement Manager will oversee all procurement of agricultural-related goods and services for project partners, grantees, and general project implementation. They will drive procurement performance, continuous improvement, and ensure a high degree of accountability from themselves and their team to deliver goods and services to fulfill project needs on time, at the required quality, and in compliance with US government and RTI rules, regulations, and standard operating procedures (SOPs).

Job Responsibilities

Procurement and Logistics Strategy, Planning, and Implementation
Lead the preparation and implementation of the annual procurement plan for grant and project related procurement supported with budget and timetables
Collaborate with technical team to ensure procurement plan factors in seasonality of project and partner focus commodities and other project priorities
Oversee all phases of procurement activity while ensuring best value for money and within required lead times for a variety of requirements, including analysis of overall budgetary impact for all types of procurement transactions
Review purchase orders in accordance with company policies and procedures
Coordinate the clearing and freight forwarding efforts with the RTI Logistics, local authorities/clearing agents, and Home Office Support Team as required
Ensure procurement trackers are complete and accurate; Generate weekly and monthly procurement and logistics reports to the DCOPs and COP
Vendor and Relationship Management
Actively maintain vendor list and strong relationships with key suppliers such as vendors of agricultural inputs (e.g., seeds, fertilizers, tools, machinery and technologies) and services (e.g., transport, training, workshops, surveys)
Establish long-term sourcing plans and other approaches to support strategic sourcing and pre-qualification of vendors who are reliable, meet quality standards, and utilize ethical practices
Effectively negotiate with suppliers on a wide variety of commodities/goods/materials and services for the best overall value of money to the project
Oversee system for supplier performance monitoring to ensure effective and high-quality delivery and proactively resolve any issues
Oversee vendor payment monitoring to ensure on-time payment aligned to verifiable goods and services delivered
Risk Management and Compliance
Understand and ensure compliance with US government policies, RTI policies and procedures, local legal requirements, contracting principles, sourcing and price/cost analysis requirements
Identify procurement risks and develop mitigation strategies for risks such as seasonality, inflation, or supply chain disruptions. Monitor agriculture-related market trends and anticipate supply disruptions and pricing shifts
Assist in the preparation of requirements of federally funded contracts for consent to subcontract, source and origin waivers, restricted commodity waivers, and budget approvals for non-expendable properties
Monitor restricted agriculture commodity utilization against approved client waivers and provide early notification of potential issues
Ensure all procurement teams maintain accurate and transparent procurement documentation and reporting for audits, compliance, and internal control. Conduct regular audits of procurement files
Systems and Processes
Contribute to the supply chain management efforts up to and including logistical support from the ordering point through the follow-up, and delivery of the required goods and/or services through last-mile delivery
Liaise with technical team to align procurement with field activities and distribution schedules
Contribute to property and inventory control management by sharing key information on purchases and warehouse deliveries with relevant staff
Identify opportunities to improve procurement processes, share recommendations, and facilitate updates to SOPs, tools, and resources
Ensure adherence to RTI’s procurement and logistics SOPs for commodities/goods/materials and services
Team Leadership and Capacity Building
Conduct procurement and logistics training workshops for various project teams and for partners to improve understanding of, and compliance with, processes and procedures
Supervise and mentor procurement managers and other procurement staff
Develop training and continuous improvement programs for the procurement team
Foster a high performing, transparent, and ethical procurement culture
Resource Utilization
Conduct spend analysis and identify opportunities for cost and labor savings through procurement efficiencies
Collaborate with finance and program teams to forecast procurement needs and manage budgets. Track procurement spending and report on key performance indicators.

Other Educational Qualification

Bachelor’s Degree and 12 years of experience, Master’s degree and 10 years of experience, or equivalent combination of education and experience.
Degree in Supply Chain Management, Business Administration, Logistics or related field preferred.

Skills

Minimum of 5-7 years of progressive experience in procurement, with at least 3 years in a senior or managerial role.
Professional certification such as Chartered Institute of Procurement & Supply (CIPS), Certified Professional in Supply Management (CPSM), or Project Management Professional (PMP) preferred.
Prior experience with RTI and/or Feed the Future Ethiopia Transforming Agriculture preferred.
An understanding of and commitment to RTI’s mission and values.
Proven knowledge of US government and local government procurement policies and regulations.
Prior experience managing procurement of food and agriculture-related goods and services, including international and cross-border logistics preferred.
Excellent knowledge and strong computer skills of Microsoft Office applications.
Strong organizational, reporting and management skills.
Strong negotiation and contract management skills.
High level of integrity and ethics.
Solution-oriented and ability to work under pressure with multiple priorities.
Excellent interpersonal skills and ability to work as part of a team.
Strong verbal and written English and Amharic communication skills required, additional local language a plus.
Ability to build effective relationships with all suppliers, peers, and other stakeholders.
Ability to work hands-on, independently, and within team.
Demonstrated success managing and leading teams.
Willingness to travel frequently to the field offices.

Salary

Negotiable

Posted By

RTI International

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