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Procurement Associate

Category: HR/Org. Development

Job Description

2Pi-Jobs is acting as an Employment Agency in relation to this vacancy.

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries coordinate international action to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

PURPOSE OF THE POSITION

In the context of the WHO Health Emergencies Preparedness and Response (EPR), at the hub level, the Procurement Assistant will be responsible for the day-to-day operations related to procurement activities.

Job Responsibilities

Experience procuring medical category goods and general services.
Transactional procurement experience from needs definition, sourcing, and vendor selection to award.
Assist in drafting tender documents such as Invitations to Tender, Requests for Quotations, Requests for Proposals, and Expressions of Interest, ensuring compliance with WHO requirements.
Review, process, or dispatch Requests for Price Estimates (RPEs). Conduct market research, verify past PO data, or issue tenders to price RPEs.
Support the forecasting of procurement for goods and services.
Provide procurement status reports, data, and statistics in accordance with procedures.
Review purchase requisitions in the ERP system, draft Purchase Orders (POs), send them to GPL for finalization, and dispatch approved POs to Procurement Initiators.
Assist the procurement officer in preparing and requesting bids, evaluating offers, negotiating with counterparts, following up on requests from the Global Service Center (GSC), and executing purchase contracts.
Support contract management to ensure timely delivery of goods and services, timely PO amendments, and effective dispute resolution.
Perform the Order Administrator function in the Global Management System (GSM), including the creation of Purchase Requisitions and converting Request for Pricing Estimates (RPEs).
Assist in preparing a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
Maintain communication and liaison with internal and external stakeholders, including the Regional Procurement Office, Global Service Centre (GSC), Technical Officers, and other partners on procurement and logistics tasks, and update status.
Ensure the verification, certification, and processing of invoices for goods and services delivered through the WHO payment system.
Using tracking tools, follow up on target dates and deadlines, ensuring that correspondence and queries are responded to promptly.
Perform any other duties as assigned.

Other Educational Qualification

Completion of secondary education or equivalent is required.
Technical or university courses related to business administration, procurement, contract/commercial law, or another relevant technical field.

Skills

Experience within UN or other international or multinational organizations will be an advantage
Experience in the use of an ERP system.
Meticulous and detail-oriented
Sound judgment, integrity, and tact when dealing with others
Demonstrated skill and proficiency in the use of computers and information technology.
Expertise in the use of MS Office, particularly EXCEL.
Communicating in a credible and effective way
Producing results
Fostering integration and teamwork
Respecting and promoting individual and cultural differences
Ensuring the effective use of resources
Excellent knowledge of English is required.
ERP experience mandatory.
Work requires keeping up-to-date with new/changing procedures and regulations by studying software tools and automated GSM-Oracle systems, Information circulars, WHO Manual updates, and Standard Operating Procedures.
The incumbent maintains and updates proficiency in modern office technology and keeps abreast of changes in procedures and practices, rules and regulations, and organizational structure in the department, the cluster, and WHO.

Salary

USD: 3123710 (Yearly)

Additional Salary Info

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at KES 3,123,710 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Posted By

WHO - World Health Organization

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