Job Responsibilities

• Team management and supervision
• Act as the main focal point for third-party monitoring activities in the assigned region.
• Oversee day to day management of project activities, ensuring area coordinators and monitoring team receive necessary guidance and support in a timely manner.
• Represent Service Provider in meetings with stakeholders and coordination forums.
• Support Service Provider’s team in developing an objective staff performance appraisal system, oversee staff performance and provide support and guidance to address any performance deficiency.
• Supervise and manage project staff to ensures their adherence to performance standards.
• Conduct bi-annual or ad-hoc field oversight visits to all area offices to find out about the problems and challenges of field staff and offices and provide necessary support.
• Planning
• Coordinate Monitoring Plan with our clients Area Office and disseminate the final plan to Area Coordinators.
• Oversee the implementation of our clients monitoring plan and ensure the effective, efficient and timely execution.
• Oversight the assignment of Field Monitors to ensure;
• Technical projects are monitored by Field Monitors who have technical expertise or have sufficient experience in technical projects,
• Maintaining gender equality, equity, effectiveness and efficiency in the deployment of field monitors (regular and standby), 
• Fair distribution of assignments to nearby and remote areas, easy and hard to reach locations and,
• Balancing the number of field visits and overnight stays and maintaining equitable rotation among team members.
• Coordination and engagement
• Coordinate closely with stakeholders to facilitate safe and unlimited access for TPM team to field locations.
• Maintain regular communication with both external and internal stakeholders including our clients CO, AO, cooperating partners, donor TPM representatives, community influential elders and the TPM team itself
• Quality assurance and reporting
• Rigorous and timely review of TPM reports including process monitoring checklists, PDM forms, verification/spot-checks, etc. for submission to our clients, ensuring that they meet their quality standards in terms of accuracy, completeness, reliability, consistency, and timeliness.
• Perform spot checks/surprise visits, validation visits and field verifications to ensure the quality of data collected by TPM field monitors and to verify the accuracy and reliability of data.
• Collect, compile and prepare monthly monitoring and other reports and ensure their timely submission to our client.
• Logistical, administrative and financial management
• Oversee overall administrative, financial, procurement, human resource and logistical aspects of the project to ensure all area offices are functional and have the necessary space, facilities to run smooth operation.
• Oversee transportation arrangements to field staff and ensure local transportation and office rented vehicles are utilized with utmost effective and efficient manner.
• Oversee staff recruitment process of the Service Provider to ensure experienced, qualified and competent candidates are selected for the designated roles.
• Review and verify monthly invoices of the Service Provider and ensure timely, accurate, valid and evidence-based invoices are submitted to our client.
• Oversee utilization of project resources ensuring resources are used rationally and in line with the recommended guidelines and SOPs
• Undertake any other activities related to our client TPM interventions as and when requested.